Comparing WPS Office with Other Office Suites: Which is Best for Your Team? This article will analyze WPS Office in comparison to other popular office suites, discussing the unique features, advantages, and potential drawbacks for team use.
In this article, we’ll research some of the best-kept secrets of WPS Office, from keyboard shortcuts to sophisticated data format options. By the end, you’ll be equipped with a set of productivity hacks that will help you get more done in less time.
Page Contents
1. Customizing the Ribbon for Quick Access
One of the first ways you can promote your in WPS Office is by customizing the Ribbon. The Ribbon is the toolbar that appears at the top of your screen in wps下载 Writer, Spreadsheet, and Presentation. By default, the Ribbon contains a wide lay out of features, but sometimes it s easier to get at the tools you use most oft.
To customize the Ribbon:
Right-click anywhere on the Ribbon and choose Customize the Ribbon.
From here, you can select which,nds you want to appear in the Ribbon and even produce custom groups for organizing tools.
You can add shortcuts for,nds you use often, such as Save As, Bold, or Insert Table, qualification them easier to get at.
This customization allows you to streamline your workflow, as you won t have to sail through ninefold menus to find the tools you need. By keeping your most-used tools in sight, you can save valuable time.
2. Keyboard Shortcuts for Faster Navigation
WPS Office supports a wide range of keyboard shortcuts that can help you execute common actions speedily without needing to use your sneak out. Learning these shortcuts can drastically reduce the time it takes to nail tasks like formatting text, navigating through your document, or delivery your work.
Here are some of the most useful keyboard shortcuts in WPS Office:
Ctrl N: New document
Ctrl O: Open an present document
Ctrl S: Save the flow document
Ctrl P: Print the flow document
Ctrl C: Copy chosen text or objects
Ctrl V: Paste copied content
Ctrl Z: Undo the last action
Ctrl Y: Redo the last disorganised action
Ctrl B: Bold hand-picked text
Ctrl I: Italicize elect text
Ctrl U: Underline hand-picked text
F7: Spell check
Mastering these shortcuts will allow you to quickly sail through WPS Office, improving your and allowing you to focalise on the task at hand instead of intelligent for tools in menus.
3. Using Styles for Consistent Formatting
In documents, consistency is key, especially when it comes to data formatting. WPS Writer offers a right sport titled Styles that can help you use uniform data formatting across your stallion document with just a few clicks.
To use Styles:
Select the text you want to initialise.
On the Home tab, you’ll find a list of predefined styles(like Heading 1, Heading 2, Normal, etc.).
Simply click the title that matches your desired data format.
Using styles not only saves time but also ensures that your document maintains a unvarying appearance. Additionally, when you utilise styles, they make it easier to render a Table of Contents mechanically. If you need to change the font, size, or distort of your headings, you only need to update the style, and all instances of that title throughout the will update automatically.
4. Insert a Table of Contents Automatically
If you re working on a long , such as a describe or thesis, you may need to tuck a Table of Contents(TOC). Instead of manually typing the headings and page numbers pool, wps官网 Writer makes it simple to yield a TOC automatically.
Here s how to do it:
Apply styles to your headings(e.g., Heading 1 for main sections, Heading 2 for subsections).
Place your pointer where you want the Table of Contents to appear.
Go to the References tab and click Table of Contents.
Choose your preferred style for the TOC.
WPS Writer will automatically create a TOC based on your header styles, deliverance you time and ensuring truth. If you make changes to the , such as adding or removing sections, simply right-click the TOC and take Update Field to review the list.
5. Utilize the Cloud for Seamless Collaboration
WPS Office has stacked-in integration with wps office下载 Cloud, allowing you to save, sync, and partake in your documents across devices. However, many users don t to the full use the cooperative features that come with the cloud.
To get together with others:
Save your document to WPS Cloud.
Click the Share button in the top-right corner.
Choose whether to partake in a link or invite collaborators by e-mail.
You can set permissions(view or edit) and get over changes made by collaborators in real time.
This sport makes WPS Office an superior choice for team projects, as it allows ninefold populate to work on the same document, spreadsheet, or presentation simultaneously. The power to comment and make edits in real time eliminates the need for back-and-forth emails or waiting for updates.
6. Using Freeze Panes in WPS Spreadsheet
If you work with large datasets in WPS Spreadsheet, you know how noncompliant it can be to keep traverse of pillar headers or row labels as you scroll through your tack. The Freeze Panes sport can help you keep epochal entropy in sight as you voyage through the data.
To suspend panes:
Select the row or column where you want the suspend to begin.
Go to the View tab and tick on Freeze Panes.
Choose the choice to suspend the top row, the first pillar, or both.
This feature is particularly useful when working with boastfully spreadsheets that contain hundreds or even thousands of rows and columns. Freezing the top row or first pillar will ascertain that labels remain in sight, making it easier to sail and work with the data.
7. Convert PDF Files into Editable Documents
WPS Office also allows you to convert PDF files into editable Word documents, making it easy to and modify it as requisite. This can be a game-changer when you need to work with entropy from a PDF but don t want to manually retype everything.
To convert a PDF:
Open the PDF file in WPS PDF.
Click Convert to Word in the toolbar.
WPS Office will automatically convert the PDF into an editable Word , preserving format as much as possible.
This sport helps you save time when with PDF-based reports, forms, or contracts, especially if you need to edit the chop-chop.
8. Use the Screenshot Tool for Quick Captures
Sometimes, it s easier to a allot of your test and insert it into your document than it is to explain it in dustup. WPS Office includes a built-in Screenshot Tool that allows you to capture part of your screen and tuck it straight into your document, demonstration, or spreadsheet.
To take a screenshot:
Go to the Insert tab and click on Screenshot.
Select Screen Clipping, and your test will dim, allowing you to pick out the area to capture.
Once the screenshot is captured, it will mechanically be inserted into your .
This tool is especially useful for creating presentations, reports, or documentation where ocular elements are requisite to subscribe the text.
Lois Lane is a professional blogger and a seasoned Content writer for wellhousekeeping.com. With a passion for simplifying complex Home Decor topics, he provides valuable insights to a diverse online audience. With four years of experience, Lois has polished his skills as a professional blogger.
